BUUF Board Meeting Agenda
8:30 am, Feb 14, 2016
Meet in RE Room
2015-2016 Board: Lisa Fuller, president; Harvey Johnson, treasurer; Ellen Higdon, secretary; Rob Hammond, trustee; one open position
Opening Words
Chalice Lighting
Approval of Consent Agenda Items (report received in bold):
Secretary Minutes from January meeting (Ellen)
Minister’s report (Jim McConnell)
Marketing Task Force report (Lisa)
Membership report (Lisa)
DRE report (David Sarra)
DRE report (Renee Kauffman)
Committee on Ministry report (Emily Bettencourt)
Building and Grounds report (Charles Long)
Green Sanctuary report (Harvey)
Bob Milne concert (Harvey)
State of the Fellowship Meeting Report (Lisa & Renee)
Sunday Services ( )
CO/SA ( )
Office Admin report (Hilary)
Reports:
Treasurer’s report
Old Business:
Childcare (Lisa)
2016 Canvass plan (Mar)
Pledge Celebration Dinner (Apr)
UU World follow up (Dave and Hilary)
BUUF Brand Standards and Use
New Business:
Office Admin Salary
PayPal Account Policy
Building use agreement, non-commercial single usage by members (Hilary)
Name Change proposal ‘Berrien UU Friends’ (Harvey)
Closing Words
Extinguish the chalice
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Advertising/Marketing Report
Workgroup: Tom Hackley, Lisa Fuller, Ellen Higdon
February 2016
Direct Mail Postcard
No plans to send another postcard at this time
Direct Mail report still needed from Tom Hackley
Business Identity
Marc Shade (2 Acre Studios) has created a business identity for BUUF for $650
Includes:
- Logo Design
- Style Guide
- Post Card Template
- Poster/Flyer Template
- Letterhead Template
- Business Card Template
- Event Banner Template
Other Advertising
St. Joseph Today advertising _______________
Submitted by Lisa Fuller
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Building and Grounds
Feb 2016
No building and grounds activity or concerns to report for the month of January, 2016.
Charles Long
Addendum:
David Sarra trapped two mice, one in Charlie’s room, one in the kitchen.
Jim Dalgleish continues to provide janitorial services on Monday nights.
Hilary Johnson is adjusting the wireless thermostat according to the BUUF calendar
Snow plowing as needed by Phil Bennett
Ice melt available at Fuller Fellowship Hall door
Jim Fuller installed relays switches to connect the hot water heaters to the furnace schedule.
Respectfully added by Lisa Fuller
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Marketing Task Force Report
Feb 2016
Welcome (visitor’s) brochure revised. Hilary will forward to the SJ Today Welcome Center.
No advertising or general marketing in January.
A new plan is needed for BUUF marketing. It was addressed, but no plan created, at the State of the Fellowship meeting.
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Membership Report
Feb 2016
UU Allcomers will be held quarterly this year (Jan, Apr, Jul, Oct) Two first time visitors attended the January UU Allcomers (1/9/16) plus Lisa, Jim, Renee, Harvey and Hilary. The planned program included meet and greet with dinner, a brief summary of UU history (Jim McConnell), and a look at BUUF history (Lisa). One of the participants requested less scripted presentation and more informal conversation/discussion. Later, Jim, Lisa and Renee all agreed that BUUF history should not be part of UU Allcomers going forward. Better to focus on what BUUF is doing now and our plans for the future. It was exciting to have two new visitors at the event!
Membership Interest
Diane Gibbons attended UU Allcomers, several Sunday services, and assisted at Soup Kitchen. She has asked about the path to membership.
Visitor Cards
No visitors cards sent in January, though we had several visitors. Help is needed with this task.
Nametags
Hilary is working on making new nametags.
Brochures
Lisa and Hilary revised the Welcome brochure. The Membership and Ways to Be Involved brochures also need revisions.
Membership/Path to Membership
There has been informal discussion about dissatisfaction with our membership levels and the path to membership. Some have expressed a desire for just one level of membership. Currently we have two–Members (anyone 14 and older who signs the membership book), and Voting Member (anyone 18 and older who has signed the book and made a pledge of record for current church year). There is interest in creating a structured pathway to membership, with emphasis on the responsibility of membership. Also, there is interest in inviting our youth to join as members. Renee and Lisa have discussed this briefly.
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Expenses:
Housing allowance: 1
Board Meeting: 1
Herald-Palladium: 1
Mileage: 532 (apply to pledge)
-Planned and executed three services.
-Attended the usual meetings: BUUF Board, Green Sanctuary, Committee on Ministry, BCAC Board meeting, and BCAC Fund raising committee meeting.
-Attended and had a minor part in the MLK celebration at Paradise Rest Baptist church
-Made two pastoral calls
-Planned for an upcoming all-you-can-eat pizza fundraiser to raise money for the Benton Harbor Street Ministry and to celebrate Black History month.
-Visited Pastors Laurie Hartzell of First Presbyterian and Stephen McCoy of McCoy Memorial at their respective churches.
-Wrote article for H-P
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Office Administrator Report February 2016
-Edit and print Order of Service each Sunday; led one Sunday Service
-Attended January Board Meeting, State of the Fellowship
-Organized and cleaned BUUF office space
-Updates berrienuu.org and BUUF Facebook with events, etc.
-Pick up and distribute mail weekly
-Check voicemail at building and program thermostat weekly
-Hilary Johnson
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Adult RE Report
January
- Prep time and Facilitate:
- Creative Conversations (3rd Wednesday)
- State of the Fellowship Workshop (January 31)
- Womyn’s Movie Night (2nd Thursday)
- Preparing Cakes for the Queen of Heaven Sunday Service
- Co-Leading Sunday Service (January 24)
- Attend and provide assistance with All-Comers Night (January 9)
- Develop Adult RE Survey
- Continue to Learn and Use BUUF Website
- Monitoring/Responding to emails regarding Adult RE
- Attend Board Meeting
February
- Prep time and Facilitate:
- Creative Conversations (3rd Wednesday-Shared Facilitation w/ Dave)
- Womyn’s Movie Night (2nd Thursday)
- Monitoring/Responding to emails regarding Adult RE
- Attend Board Meeting
- Research/Propose Adult Green Sanctuary Programs
- Prep for Croning Celebration
- Follow up to State of Fellowship? Board Direction needed…
- Research/Propose Welcoming Congregation Recertification Program
- Prep/Assist with Canvas planning for March/April
- Assist Hilary in Updating Calendar to reflect Adult RE opportunities with partner affiliations (ie Buddhist meditation)
